Copy & Paste Special Buttons

By Naomi Bolton

The copy and paste commands help to cut down on wasted time by eliminating the need to retype large amounts of text or data. Even the process of having to move the mouse to the top of the screen and selecting the copy or paste command can be streamlined by simply using special keyboard buttons to do the task.

Step 1

Open the text or graphic editing application of your choice. All programs that work with text will have support for the copy and paste special buttons.

Step 2

Open the document that contains the data that you want to copy and paste. This is usually done by clicking on the "File" menu at the top left of the screen and selecting the "Open" option from the drop-down menu. A list of files will be shown and you simply need to select the one that contains the relevant data.

Step 3

Highlight the data that you want to copy and paste. For text, this is done by clicking at the beginning of the text you want to copy and while holding down the left mouse button, dragging the selection towards the end of the desired text. Once this is done and you release the left mouse button, your selection should be highlighted.

Step 4

Press the special copy button combination. This is done by pressing and holding down the "Control" (Ctrl) key found on the bottom left hand side of the keyboard and while it is depressed, pressing the "C" button. On some keyboards, the word "copy" will also be displayed underneath the "C" button on the keyboard to help you out. Once this is done, you can release both keys. The data will be copied into the computer's memory and is available for pasting.

Step 5

Press the special paste button combination. This is done by pressing and holding down the "Control" (Ctrl) key found on the bottom left hand side of the keyboard and while it is depressed, pressing the "V" button on the keyboard. On some keyboards, the world "paste" will also be displayed underneath the "V" button on the keyboard to help you out. Once this is done, you can release both keys. The data will be pasted from the computer's memory and into the spot where you specified.

Tips & Warnings

  • Data can be pasted either in the same document as where the data was copied from by simply moving the mouse cursor and clicking where you want the data to be pasted or a new document.
  • For Mac users the "Control" (Ctrl) key is substituted with the "Command" key to achieve the same effect.
  • Be sure to use the "C" key when copying, as using the "X" key will cut the data out of the document instead of simply copying it.