How Can I Merge Multiple Word Documents Into One?

By Marie Cartwright

If you have multiple versions of a Word document, you may want to combine an earlier version with a revised version. Microsoft Word 2010 can automate this process for you, thus saving you the trouble of trying to copy and paste between two lengthy documents. Not only does the "Combine" tool merge your documents, but it also highlights any changes between the two. This makes it much simpler to edit and compare the two documents.

Step 1

Open the first document in Microsoft. Click the "Review" tab. Click the "Compare" icon. This will open a drop-down menu. Select "Combine..." to open the "Combine Documents" window.

Step 2

Type the name of the second document into the "Revised document" field. You can also click the folder icon to browse your local files for the document. Click the "More" button to expand options such as whether to combine the entire document, or to only combine editing changes.

Step 3

Click "OK." In the main Word window, you will see three columns: the changes in the right panel, the combined document in the middle panel, and both original documents in the third panel. Content that was added to the first document will be displayed as red text in the middle panel.

Step 4

Use the "Accept" and "Reject" buttons in the Reviewing tab to manage differences between the original documents in the merged version.