How Do You Merge Multiple Word Files Into One PDF?

By Cooper Temple

Word is the word processing leg of the Office suite of productivity programs from Microsoft. Portable Document Format (PDF) files are a file type that converts printable material into a format that is readable by any user with a PDF reading application. Microsoft Word documents can easily be converted into PDF documents with the right software and then merged into one PDF by following a few steps.

Things You'll Need

  • Microsoft Word
  • PDF writing program

Use a Commercial PDF Writing Program

Step 1

Install and launch a commercial PDF writing program. There are a variety of commercial PDF writing programs available. Adobe Acrobat Pro is used in the steps that follow. While nearly any PDF writing program is suitable for document conversion, make certain that any program you plan to use has a feature that allows you to merge multiple files. A free trial of Acrobat Pro is available for download at www.adobe.com.

Step 2

Click once on the "File" menu, once on "Create PDF" and once on the "From Multiple Files" option. From the "Combine Files" window, click once on the "Add Files" button. From the "Add Files" window, use the "Files of type" drop-down menu to select "Microsoft Office Word."

Step 3

Locate the folder in which the Word files are saved using the "Look in" menu. Select the individual Word files by highlighting each one while holding down the "Control" (Ctrl) key. Click one on the "Add Files" button. If there are Word files in other folder that you want to merge into one PDF, click on the "Add Files" button on the "Combine Files" window and repeat this step. The list of Word files will be listed on the "Combine Files" window.

Step 4

Adjust the position of the individual Word files by highlighting them and using the "Move Up" and "Move Down" buttons. The listed Word files may be removed by highlighting the file name and clicking once on the "Remove" button. Click once on the "Next" button.

Step 5

Click once in the "Merge files into a single PDF" radio button to merge the Word files into a single PDF. Click once on the on the "Create" button. Acrobat will convert the Word files to PDF files and merge them into a single PDF. Depending on the number of Word files you selected, this process could take a minute or so. After the conversion process is complete, click once on the "Save" button. Choose a folder in which to save the new PDF file using the "Look in" menu. Type a name into the "File name" field ad click once on the "Save" button.

Use a Free PDF Writing Program

Step 1

Install a free PDF writing program. There are a variety of free PDF writing programs available. PDFill is used in the steps that follow and is available for a free download at www.pdfill.com. While nearly any PDF writing program is suitable for document conversion, make certain that any free program you plan to use has a feature that allows you to merge multiple files.

Step 2

Launch Microsoft Word and open the Word files that you want to merge into a single PDF. Click once on the "File" menu and once on the "Open" option. Use the "Look in" feature to select the folder in which the Word files are saved. Highlight the Word file name and click once on the "Open" button.

Step 3

Click once on the "File" menu and select the "Print" option. Select the PDF imaging option from the "Printer name" drop down menu on the "Print" dialogue window. Click once on the "Print" button. Select a folder in which to save the converted Word file using the "Save in" drop down menu. Type a name into the "File name" field and click once on the "Save" button. Repeat this step for each Word file that you want to include in the merged PDF file.

Step 4

Click once on the "PDF Tools" option from the "Tools" menu. From the "Tools" window, click once on the "Merge PDF Files" button. From the "Add PDF Files" window, click once on the "Add a PDF File" button. Locate the folder in which you saved the converted Word files from step 3 using the "Look in" menu. Highlight each file while holding down the "Control" (Ctrl) button and click on the "Open" button. You may change the location of the PDF files in the merged document by highlighting the file names and using the "Move Up and "Move Down" buttons.

Step 5

Click once on the "Save As" button to merge the files into one PDF. Select a folder in which to save the merged files using the "Save in" drop down menu. Select a name for the merged file and type it into the "File name" field. Click once on the "Save" button to complete the merging of the documents.