How to Add a Watermark in a Word Document

By Pamela Gardapee

Adding a watermark to a Word document can be used for many reasons. It might be used to prohibit the document from being copied or it might be needed to spruce up a sales letter with a picture. Adding the watermark to a Word document is easy and can be done in a matter of minutes with these easy to follow steps.

Things You'll Need

  • Microsoft Word

How to a Watermark to a Word Document

Step 1

Open the Microsoft Word file that has the document that needs to be watermarked. This can be an existing document or a document that is copied and pasted into Word.

Step 2

Click on the "format" tab at the top of the word document. This will open up a drop down menu that has a selection for background.

Step 3

Click on "background" and another drop down box will open up with "color selection", "fill effects" and "printed watermark." Click on "printed watermark."

Step 4

Another box will open up with three options. The options are "no watermark", "picture watermark" and "text watermark." Click on the type of watermark that is needed for this document.

Step 5

For the picture watermark, check the box next to "picture watermark." This will open up and ask the user to select a picture. After clicking on the "select a picture" button, one can add a picture from the computer. There is a section to auto fit and washout the picture to the document. Washout will fade the picture. After selecting the picture, click "apply" and the picture will be added to the background of the document.

Step 6

For the text watermark, check the box for "text watermark." Here is where the user will select the text to display, font, size and color as well as the layout. There is box to check if the text should be transparent. After making the selections, click on the "apply" button. The document will now have a text watermark in the background.

Tips & Warnings

  • A watermark works great for sending out writing samples and other personal documents that need to be protected from copy.
  • Add decorative pictures and make custom letters or sales copy.
  • Do not overdo the watermark and take away from the document content.