How to Add Members to a Distribution List in Outlook

By Techwalla Computers Editor

When you routinely send the same large group of people email, there is no need to type in the addresses individually or even add them one-by-one from your Outlook address book. By setting up an Outlook distribution list, you can send an email to the group with a few clicks. And, when you have a new person to add to the group, you can add them to the distribution list.

Adding a Member Directly From Your Contact List

Step 1

Open Microsoft Outlook and choose "Contacts" from the "Go" menu. From your contact list, choose "File" and then "New" and "Distribution List" to create a new list, or choose an existing list to which you want to add members.

Step 2

Choose the "Members" tab of the distribution list contact card. From the "Members" tab, click on the "Select Members" button.

Step 3

Highlight the contacts you would like to add to the Outlook distribution list. Hold down the "Shift" key to select multiple members.

Step 4

Click on the "Members" button at the bottom of the window for each contact you want to add. A list of the new members you are adding will form.

Step 5

Click "OK" to add the contacts to the Outlook distribution list.

Adding Email Addresses Not Already on Your Contact List

Step 1

Open Microsoft Outlook and choose "Contacts" from the "Go" menu. From your contact list, choose the distribution list you want to add members to, or create a new distribution list (see Section 1, Step 1).

Step 2

Choose the "Members" tab of the distribution list contact card. Click on the "Add New" button.

Step 3

Type in a display name to identify the member. This is solely for your use to identify the member.

Step 4

Enter the email address of the member you want to add.

Step 5

Put a check mark next to "Add to Contacts" if you would like to also add the member to your contact list.

Step 6

Click the "OK" button. Repeat Steps 2 through 5 for each new member you want to add to your Outlook distribution list.

Tips & Warnings

  • You can add all the members of another distribution list by choosing it from your contacts.