How to Backup Emails on MS Outlook

By Jeff Grundy

If you have some email messages you don't want to lose, make sure you periodically back up your Outlook 2010 personal folders and messages. Although Microsoft Outlook 2010 does not come with a Backup feature per se, use the Export function in the email application to achieve the same results as a backup utility. Exporting your messages and personal folders in Outlook is a simple task that requires only a few mouse clicks.

Things You'll Need

  • External hard drive or USB flash drive (optional)

Step 1

Open Microsoft Outlook 2010.

Step 2

Click the Microsoft Office button in the upper left-hand corner of the Outlook window.

Step 3

Click the "Saving" tab and then "Export."

Step 4

Click and select the "Export to a file" option in the list, then click the "Next" button.

Step 5

Select "Outlook Data File" (.pst) from the list of available options, then click "Next."

Step 6

Click and highlight "Personal Folders" at the top of the list. Check the "Include subfolders" option box, then click the "Next" button.

Step 7

Enter a descriptive name in the "Save exported files as:" text box, then click the "Browse" button and choose the folder where you want to save the exported file. Leave the "Replace duplicates with items exported" option enabled, then click the "Finish" button.

Tips & Warnings

  • Ensure you never lose your Outlook ".PST" file by copying it to an external hard drive or USB flash drive.