How to Change Email Addresses

By Jillian McCoy

Changing to a new email address is fairly straightforward. Switching email accounts can be handled manually, but most email providers offer tools to help simplify and quicken the process. Creating a new email address happens instantly, but a few steps are necessary to seamlessly keep in touch with contacts after the switch.

Things You'll Need

  • Address book

Step 1

Consider choosing one of the many free email hosts, such as Yahoo! Mail, Gmail or Hotmail to create a new email address. These email providers will "follow" you anywhere, unlike email addresses tied to your employer or a school---if you leave the institution, the email address doesn't leave with you. Select an email address that reflects the purpose of the account---is the account for business or personal use?

Step 2

Log in to your old email account. Forward emails to your new email address that you want to keep, including any unread emails you're interested in reading.

Step 3

Input contacts manually from account to account, or use an importing service to automate the process. Inquire if your new email address provider offers a free importing service; it will not only transfer your contact list from one email address to another, but may also send emails to your contacts to notify them of your new email address.

Step 4

If you have to notify your contacts manually, place all of your contacts in the "Bcc" field, which will send out the email to everyone, but withhold the address of the other recipients. Decide whether to send these emails from your new or old address. Sending from the new address can make it easier for contacts to add you automatically, but your emails may also make it into a spam filter. Consider sending a communication from each address.

Step 5

If your new email address is to be used for business, order new business cards and update your resume. Change your contact email for financial considerations such as online banking, bill payment and credit cards. Update your contact information on social networking platforms such as LinkedIn or Facebook, and any membership websites you belong to. Monitor the spam folder in your new email account for a few weeks following the switch, as some messages may be incorrectly regarded as spam.

Tips & Warnings

  • If you prefer to log in to only one email on a daily basis, consider email forwarding. This is a free service offered by many email providers that will allow you to "funnel" emails from several addresses into a single account. Email forwarding will allow you to see business and personal messages at the same time, without having to log in to multiple accounts.
  • Using an ISP-based email address---an address from your Internet service provider--- is generally a bad idea, especially if you rely on email for professional communications. Access to your email account may be restricted if you switch to a new Internet service provider, making it difficult for you to retrieve contacts and messages.