How to Change Email to Microsoft Outlook

By Jennifer Neel

Microsoft Outlook is a program used to manage your email, contacts and tasks. To change your email program to Microsoft Outlook, you must first add and configure your email account. Outlook accepts IMAP, Microsoft Exchange and POP3 accounts--POP3 is the most popular account type. Check with your Internet Service Provider (ISP) to get the information you will need to configure Outlook with your email account.

Step 1

Click the File tab. Click "Add Account" under Account information.

Step 2

Enter your name, email address and password in the Add New Account dialog box. Click "Next." As your account configures, a progress indicator appears. This process may take several minutes.If your account configuration fails, click "Next" to make a second attempt using an unencrypted connection to the mail server. If your second attempt fails, you will need to manually configure your account.

Step 3

Click the "Manually configure server settings" check box and click "Retry."

Step 4

Choose "POP3" or "IMAP" in the Account Type list box under Server Information.

Step 5

Type the full name of the Incoming Mail Server provided by your ISP. The server name is often the word "mail" followed by your domain name, such as mail.domain.com.

Step 6

Type the full name of the Outgoing Mail Server (SMTP) provided by your ISP. The server name is often the word "mail" followed by your domain name, such as mail.domain.com.

Step 7

Type the user name provided by your ISP in the User Name box. This will either be your complete email address or only the part before the @ symbol.

Step 8

Type your password in the Password box and click the "Remember Password" check box. Click "Next" and "Finish."

Tips & Warnings

  • To add an email address ending in msn.com or hotmail.com, you have to use the Microsoft Outlook Connector for Windows Live Hotmail (see Resources).
  • Your particular email account may require other advanced settings. Contact your ISP for information about settings needed for your account.