How to Change Your Signature on Hotmail

By Melody Klein

Are you getting tired of having to write your name and all of your qualifications at the end of every email you send? There's an easy way to add your name, accreditation and contact information--your signature--to your email messages automatically. Using Hotmail, you can set up a personal email signature and change it whenever you'd like.

Step 1

In order to have a Hotmail email signature, you must first have a Hotmail account. Go online to MSN.com and click the Hotmail icon at the top left of the screen. It will have a bluish-gray bullet next to it. On the left side of the next screen, look for the question, "Don't have a Windows Live ID?" Click the blue "Sign up" button below that question.Now you must create your Windows Live ID, also known as your email address. Enter the email address you would like in the box to the right of "Windows Live ID."Click the "Check Availability" button. If the email address you would like isn't already in use by someone else, it will be available. Otherwise, you'll be prompted to try another one. Once you've found an available email address, fill in the rest of the boxes on the page and click the "I Accept" button at the bottom of the page. You'll be redirected to your email inbox.

Step 2

Now you have an email address. When you are redirected to your inbox, there will already be an email waiting for you. Click on the email subject, "Getting Started with Windows Live Hotmail." You can follow the links on this page to import your contact information from other email addresses, change the color of your inbox, and many other things.

Step 3

Create a personal email signature. On the inbox page, click "Options" in the upper right corner of the page. Click "More Options" in the drop-down menu. Below the "Customize your Mail" title, click on "Personal e-mail Signature." Now you may choose the font, size, color and location of your personal email signature. Type whatever you'd like for your personal email signature. Signatures typically include a name, company name, position and contact information.Click "Save." In the upper left corner of the screen, click the blue link "Go to inbox."You have completed the steps to create a personal email signature. From now on, any email you send will automatically have your email signature at the bottom of the email. Change your email signature by clicking "Options" again and following the same steps you used earlier.

Tips & Warnings

  • When checking the availability of your chosen email address, Windows Live Hotmail will offer suggestions similar to what you have chosen. Be sure you remember what you chose.
  • Email signatures are usually placed at the bottom of an email, aligned left.
  • An email signature should be easy to read and understand, especially when sending business emails. Be sure to choose fonts, sizes and colors that are clear, large enough for easy reading and acceptable in your business.
  • Always protect your email address and password so no one else can access your emails.
  • Never put too much revealing information in your personal email signature. Addresses, email addresses and phone numbers should only be put in the email signature if you're sure you want everyone to see them.

References & Resources