How to Compile PDF Files

By Christopher de la Torre

Portable Document Format (PDF) makes it possible to share documents between different operating systems and software programs. That's why it's a favorite among businesses. It may be the standard document format in your workplace. To save time or to tighten up your finished product, you can compile a PDF from existing non-PDF files, combine files to send via email, or add graphs and charts to finish a report.

Things You'll Need

  • Adobe Acrobat Software, Version 6 or higher

Create a PDF from Two or More Non-PDF Files

Step 1

Open Adobe Acrobat and select "Create PDF" from the "File" drop-down. From the sub-menu, select "From Multiple Files."

Step 2

Add files or folders to the document field by clicking the icons in the top navigation box. Only image files and PDF files can be combined using this feature. To add a Word or Excel document, first convert the document to a PDF, then add.

Step 3

Arrange the files using the "Move Up" and "Move Down" buttons below the document field. The documents will appear in the order shown, top (first) to bottom (last).

Step 4

Choose your file size by selecting from the options in the bottom navigation box. Keep in mind that a larger file size will have better quality, but may take longer to send via email.

Step 5

Click "Next", then choose between combining the files into a single PDF or assembling the files into a package.

Step 6

Click "Create" and name the file.

Combine Two or More PDF Files Into One PDF File

Step 1

Open one of the PDF files. From the "Document" drop-down, select either "Insert Pages" (if you do not have any pages to replace), or "Replace Pages" (if you have pages to replace).

Step 2

To insert pages, select your file to insert from the pop-up file menu. In the "Insert Pages" box, choose the new page location by selecting either "After" or "Before" a designated page, then select from the "Page" menu and click "OK."

Step 3

To replace pages, select your file to insert from the pop-up file menu. In the "Replace Pages" box, choose the pages to be replaced and click "OK."

Step 4

To insert or replace more pages, repeat steps 2 and/or 3.

Step 5

When finished, save your new document.

Tips & Warnings

  • It's recommended to save new documents with a different name, in case you make a mistake or would like to keep the original file intact.

References & Resources