How to Compress & Email a Large PDF

Although many email clients allow for large email attachments, you may have your email sent back to you depending on the server’s attachment size limits. A large PDF will need to be compressed by zipping the file before it can be successfully sent. Along with your computer's default zip utility program, you can also use third-party zip software to compress the file.

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Using Default Software

Step

Zip the file. Open "Finder" or "Windows Explorer" and go to the folder the PDF file is in. Select the PDF file you wish to compress and right-click on the file. Select “Archive” for Macs, or select "Send To" and then "Compressed (zipped) Folder" for Windows.

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Open your email client. Click the “New Message” button to create a new email.

Step

Click the “Attach” button; then locate the zipped PDF folder. Double-click the file to attach it.

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Enter the appropriate information in the “To” and “Subject” fields. Click the “Send” button.

Using Zip Utility Software for Macintosh Computers

Step

Download YemuZip for Macs from CNET.com. (See the References section at the bottom of this page for a direct link.) Drag the “YemuZip” icon to your Applications folder to install the program; then double-click the “YemuZip” icon to run the software.

Step

Locate your PDF file in "Finder," and drag it to the YemuZip window to zip it. Type a name for the zip file and specify whether you want the file to be compatible with PCs or only Macs. Click “OK.”

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Open your email client. Click the “New Message” button to create a new email.

Step

Click the “Attach” button; then go to the folder your zipped PDF file is in. Double-click the zipped file to attach it. Enter the appropriate information in the “To” and “Subject” fields. Click the “Send” button.

Using Zip Utility Software for PCs

Step

Click "Download WinZip 14" button at Winzip.com and save the file to your desktop. Double-click the file on your desktop and run the installation program. Click "Next" to agree to the license agreement and install the software.

Step

Open the program. Click "Start," "All Programs" and "WinZip" to run the software. Click the "New" button at the top of the window.

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Locate the PDF file you wish to compress and double-click the file to begin the zipping process.

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Open your email client. Click the “New Message” button to create a new email.

Step

Click the “Attach” button; then go to the folder your zipped PDF file is in. Double-click the zipped file to attach it. Enter the appropriate information in the “To” and “Subject” fields. Click the “Send” button.