How to Compress Word Files

Running out of space to save Microsoft Word files to a computer can be frustrating, especially when a file is important. Compressing a file decreases the file's size and reduces the amount of space used up by the file. Knowing how to compress a large computer file definitely comes in handy and is the solution to this common computer woe.

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Saving a computer file in a smaller and more compatible format is a useful skill in word processing.

Compressing a Word File

Step

Save the file you wish to compress in Microsoft Word. In this case, you are saving a written document, so save your file under "My Documents." Make sure you choose a save name you will remember. This will make the file easier to locate, and help keep your documents organized.

Step

Go to the start menu and open "My Computer." Search for the file you wish to compress under "My Documents."

Step

After locating the file you wish to compress, right click the file. Scroll down and select "Properties."

Step

Select the "General" tab when the "Properties" window opens, if not already open. Under the "General" tab, click on "Advanced."

Step

Select the check box that says "compress contents to save disk space" under the section titled "Compress or Encrypt Attributes," found in the "Advanced Attributes" window. Click "OK." This takes you back to the "Properties" window. Click "OK" again, and the file is compressed.