How to Convert a PDF to Excel Using Adobe Professional

By Amy Dombrower

If you have a Portable Document Format (PDF) file you want to save as a spreadsheet, you can convert it to a Microsoft Excel file using Adobe Acrobat Professional. This is quite useful when you have a table of important data that you want to organize. Acrobat Professional allows you to convert existing tables from a PDF to Excel. However, for the process to work, the PDF data must have been created as a table. If the data was not formatted as a table, use a different method to successfully save multiple pages of a PDF to Excel.

Things You'll Need

  • Adobe Acrobat Professional
  • Microsoft Excel

Convert Table to Excel

Step 1

Open a PDF document in Adobe Acrobat Professional.

Step 2

Click the "Select" tool from the "Select & Zoom" toolbar.

Step 3

Click the "View" menu and select "Page Display, Single Page Continuous." This will allow you to select tables that are more than one page long.

Step 4

Press "Alt" while you click and drag a rectangle around the row and columns you want to export.

Step 5

Right-click the highlighted selection. Select "Open Table in Spreadsheet." This will create a CSV file in Microsoft Excel.

Step 6

Save the file as an XLS file in Microsoft Excel.

Convert Multiple PDF Pages to Excel

Step 1

Repeat steps 1 to 3 from the above section.

Step 2

Select the first page by highlighting from the top left to bottom right of the page. Put your cursor on a highlighted area on the page and right-click.

Step 3

Select "Open Table in Spreadsheet." A CSV file will open in Excel.

Step 4

Repeat steps 2 and 3 for each page of the PDF.

Step 5

Open Excel and combine the CSV files into one worksheet. Save the file as XLS.