How to Create a New Email Account in Outlook 2007

By Techwalla Internet Editor

Outlook 2007 can manage email from a number of sources, including Microsoft Exchange servers, Internet email and HTTP email providers. Configuring an email account with a Microsoft Exchange server typically requires network administrator access, while you can configure other types of email. Follow these steps to create the most popular type of email configuration, the Internet POP3 account.

Step 1

Open Outlook 2007. Make sure you have an active account fully configured and ready to accept email.

Step 2

Access the Email Account Settings dialog. Select "File," then "Data File Management." Choose the "E-mail" tab.

Step 3

Create a new email account. Select "New," then "Next." Because not all Internet Service Providers (ISPs) support Outlook 2007's ability to configure email settings automatically, check "Manually configure server settings or additional server types." Click "Next." Keep the default "Internet Email" selected and then click "Next."

Step 4

Enter email settings. Type the name that you want to show up in a recipient's email client in the field "Your Name." Enter the email address provided by your ISP into the field "E-mail Address." Retain the default setting of "POP3" in the "Account Type" dropdown list, and then type the incoming and outgoing server information provided by your ISP into the appropriate fields. Enter your login information in "User Name" and "Password" fields, and make sure "Remember Password" is checked to avoid the need to enter the password each time you send and receive email.

Step 5

Configure server settings. Select "More Settings" and make any desired changes on the "General" tab. The defaults are typically adequate. Select the "Outgoing Server" tab, and unless your ISP has provided different instructions, check "My outgoing server (SMTP) requires authentication." In most cases, select "Use same settings as my incoming mail server." If your ISP has provided different outgoing server settings, enter them here. Select the "Connection" tab and make any required changes; the defaults are usually appropriate. Finally, select the "Advanced" tab, and make any changes in the "Server Port Numbers" section as indicated by your ISP. Under "Delivery," check "Leave a copy of message on server" if you do not want email deleted off the email server once downloaded to your email client. When finished, click "OK."

Step 6

Test your configuration. Select "Test Account Settings" to ensure that emails can be sent and received through the newly configured email account. If you receive any errors, recheck your settings with the instructions provided by your ISP. When finished, click "Next," then "Finish." Click "Close" to exit the "Account Settings" dialog.

Tips & Warnings

  • If you want to access your email on multiple computers, configure your email account to keep a copy of messages on the server. That way, emails will remain available for downloading to multiple email clients. This will consume additional space on your email server, so be aware of how much email space is remaining at all times.

References & Resources