How to Create a Signature in Microsoft Outlook

By Joanne Mendes

Outlook is the email manager that comes with the Microsoft Office Suite. You can create a personal signature in Microsoft Outlook that can be automatically added to all of your outgoing messages. Signatures can be as simple as just your name, or you can add all kinds of additional information, such as your job title, address, website or slogan. You can edit the signature's layout as well as the font size, type and color. How you create the signature depends on the version of Microsoft Outlook that you have, as both versions 2007 and 2003 can make signatures.

Outlook 2007

Step 1

Open Microsoft Outlook. Click "New Message."

Step 2

Select "Signatures" in the menu ribbon and click "Signatures..." to open the "Signatures and Stationery" options box.

Step 3

Click "New" and type in a name for your new signature. Click "OK."

Step 4

Type your signature into the signature text box. Format the signature's style and appearance to your preferences using the formatting options located next to the text box.

Step 5

Click "Save." Exit the "Signatures and Stationery" options box. Outlook will make this your default signature and automatically add it to outgoing messages.

Step 6

Edit the signature options if you don't want the signature used automatically in messages by opening the "Signatures and Stationery" options box. Choose "None" in the new messages pull-down menu in the default signature area. Click "Save." You can manually add the signature through the "Signature" tab on the main menu ribbon.

Outlook 2003

Step 1

Open Microsoft Outlook. Click the "Tools" tab on the main menu bar and select "Options." Click "Mail Format."

Step 2

Open the message format drop-down menu and choose what type of formatting will be used with the signature: HTML, plain text or rich text. Select "Signatures" and click "New." Type a title for the new signature into the signature name box

Step 3

Check "Start With a Blank Signature." Click "Next." Type your signature into the signature text box. Click "Font" or "Paragraph" to format the signature's style and appearance.

Step 4

Click "Finish" to save your signature and exit the "Mail Format" options box. Outlook will make this your default signature and automatically add it to outgoing messages.

Step 5

Edit the signature options if you don't want the signature used automatically in messages. Open the "Mail Format" options box. Choose "None" in the signature for new menus area. Click "Save." You can manually add the signature to a new message by clicking "Insert" on the main menu and choosing "Signature."