How to Create Address Labels in Mac Pages

By Amy Marie

Pages is a page layout and word processing application developed by Apple Inc. It is only available as a component of iWork, Apple’s value-priced office suite. Although Pages comes with many pre-formatted templates, it does not include any templates for making address labels. You need to format a blank document by creating a table that has cells positioned to match the address label sheet.Address labels are available in various sizes. One typical format for address label sheets is a page of 30 labels, arranged on the page in 10 rows of three labels; each label is 1” high and 2 5/8” wide. These instructions use this label type as an example.

Things You'll Need

  • Macintosh computer
  • iWork software
  • Address labels
  • Printer

Step 1

Select “New” from the File menu to create a blank document.

Step 2

Select “Show Layout” from the View menu. This setting lets you see how all document elements are arranged on the page.

Step 3

If the Inspector window is not visible, open it by clicking the “Inspector” button on the document toolbar. To access the Document inspector, click on the first button on the left side of the Inspector window tool bar.

Step 4

Use the Document inspector to set up the page margins. Set the left margin to 0.25”, the right margin to 0” and the top and bottom margins to 0.5”.

Step 5

Click the “Table” button on the document toolbar to create an empty table. In the Table inspector Headers & Footer section, select 0 in the drop-downs for header rows, header columns, and footer. In the Cell Borders section, select “None” for each border.

Step 6

Use the Table inspector to set up the table so it matches the format of your labels. Using the example format, set the number of body rows in the table to 10 and the number of body columns to 5. The two extra columns are for the space between the columns of labels.

Step 7

Use the Table inspector to set up column widths and row heights. In the Column Width and Row Height section, uncheck the box labeled “Automatically resize to fit content.” Select columns 1, 3, and 5; in the Table inspector, enter 2.62” in the column width box. Select columns 2 and 4; enter 0.12” for the column width. Select the entire table and enter 1.0” for the row height.

Step 8

Enter an address in each table cell. Adjust the position of the addresses using the Text inspector.

Step 9

Print a test page on plain paper. Stack the test page on top of a label sheet and hold it up to the light to see if the text is positioned correctly on the labels. If the addresses are not positioned correctly, make adjustments in the document and print another test page.

Step 10

Load label sheets into your printer and print the labels.

Tips & Warnings

  • Because Pages is compatible with Microsoft Word, you can also download Avery label templates and open them in Pages. The resources section below contains a link to templates on the Avery website. Most likely, you will have to adjust the template in Pages. Always print a test page on plain paper before printing the labels.
  • When looking for specific panels in the Inspector window, hover your mouse pointer over each button on the toolbar to reveal the name of the inspector.