How to Create an Interactive Web Calendar

By Laurie Rappeport

Businesses and social groups often look for ways to stay in touch with each other through an interactive web calendar. Planning becomes much easier when each member of the group knows what others have planned, when they can schedule an appointment or event and the times that other scheduled events will occur. Through an interactive calendar, groups, both large and small, can keep updated on each other's activities and ensure that plans do not clash.

Things You'll Need

  • Internet access

Google Interactive Calendar

Step 1

Open a Google account. Submit contact information, personal details, a password and the signed authorization agreement to open a Google account. Submit the number of a cell phone to which Google can send a security code through a text message. Enter the security code that Google sends and open the new Google user account.

Step 2

Type the username and password into the Gmail home page username and password fields. Open the Gmail home page. Find "Calendar" in the upper-left corner and click on "Calendar." Click "Continue" after "Get Started With Google Calendar" comes up. Open the Google calendar.

Step 3

Click on the "Settings" tab on the upper-right side of the calendar page, and then click on the "Calendars" tab.

Step 4

Click "Shared: Edit Settings" under "Settings.Enter the email address of each additional group member who will have access to the interactive web calendar under "Share With Specific People."

Step 5

Choose the settings for each calendar member under "Permission Settings," deciding whether she can only view the calendar, or whether she can edit the calendar, make changes and change settings as well.

Step 6

Click "Return to Calendar."

Step 7

Add events and appointments to the calendar. All members of the interactive web calendar group will see all additions and edits to the calendar when they open the calendar on their own computers. If they have permission, they can edit the entries and submit their own entries as well, which all group members will see.

Calendar Pad

Step 1

Enter personal and contact information into Calendar Pad's application form. Sign the agreement that spells out Calendar Pad's terms of service.

Step 2

Download the Calendar Pad calendar to the hard drive on the computer. Click "Download" on Calendar Pad's download page. Choose the folder that Calendar Pad's calendar will save into.

Step 3

Add activities, appointments and events to the Calendar Pad calendar. Click on the relevant day and click "Add" on the calendar's right sidebar. Enter the requested information about the event in the form. Include time, date, place and details of the activity. Include a notification as to whether the event will repeat itself daily, weekly or monthly.

Step 4

Include a URL link to a web page that provides further information about the activity, as well as contact information for the event's organizers or hosts.

Step 5

Publish Calendar Pad's calendar into a website. Submit payment for use of Calendar Pad after the initial trial period.

Step 6

Provide group members with the website program manager's username and password to allow them to open the web editing program and edit the calendar.

CoffeeCup Web Calendar

Step 1

Download the CoffeeCup Web Calendar to the hard drive on the computer (see References).

Step 2

Click on the selected day to add an event, activity or appointment. Click "Add an Event."

Step 3

Enter all relevant event information in the activity's calendar entry. Bold the text, add graphics or add web links to the CoffeeCup Web Calendar.

Step 4

Click "Customize" to customize the calendar. Change the calendar's date format (American or European) or size. Choose colors to highlight events, holidays and dates of special events. Colors can help distinguish dates of interest. Add images or sounds. Change borders as needed.

Step 5

Include a web link that links to another web page where further information appears, explaining the event and its contact information.Publish the interactive calendar to a website when the events and activities appear on the calendar. Submit payment for calendar use after the trial period ends.Share the calendar builder's username and password with members of the group to allow them to edit the calendar and use it interactively.