How to Create Check Boxes in MS Word

Check boxes make it possible to produce checklists, which are useful for managing to-do lists, questionnaires and other documents. Using tables, you can create interactive checklists by adding check boxes to MS Word documents.

...
MS Word lets you add digital check boxes to computerized checklists.

Add Developer Tab

Step

Open Word.

Step

Locate the ribbon at the top of the screen. Proceed to the next section if the ribbon already contains the "Developer" tab.

Step

Click "File" if you use Word 2010. Otherwise, click "Microsoft Office."

Step

Click "Word Options" if you use Word 2007. Click "Options" if you use Word 2010.

Step

Click "Customize the Ribbon" and put a check mark next to "Developer" if you use Word 2010. Otherwise click "Popular" and put a check mark next to "Show the Developer tab in the Ribbon."

Step

Click "OK." The "Developer" tab will appear on the Word ribbon.

Create Table

Step

Click "Insert," then click "Table." Select "Insert Table" from the drop-down menu.

Step

Enter "2" in the "Number of Columns" box. Enter a value in the "Number of Rows" box. The value you enter will determine the number of check boxes you can create. For example, if you want five check boxes, enter "5" in the text box.

Step

Click "OK." Word will insert a table containing two columns into the document. The columns on the left contain the check boxes, and the columns on the right hold the text for each check box.

Add Check Boxes

Step

Click the top left cell in the table.

Step

Click the "Developer" tab and locate the "Legacy Tools" icon in the "Controls" section of the ribbon.

Step

Click "Legacy Tools," then click "Check Box Form Field." Word will add a check box to the table's top left cell.

Step

Continue to the next step if the check box does not have a gray background. Otherwise, click "Legacy Tools," then click "Form Field Shading" to remove the gray background.

Step

Click the cell below the top left cell and press "CTRL+Y" to add a check box to that cell. Continue to click cells in the left column and press "CTRL+Y" to add additional check boxes.

Step

Click the cell on the top right of the table. Type the text that goes with the corresponding check box. Repeat this process for the remaining cells in the table's right column.

Customize the Check Boxes

Step

Right-click the table and select "Autofit." Select "Autofit to Contents" from the drop-down menu.

Step

Right-click the table and click "Table Properties" to open the "Table Properties" pop-up window.

Step

Click the "Table" tab and then click "Options." Enter a value such as .02 or .04 in the "Left" and "Right" text boxes. These values determine the left and right margins of the cells. Use higher numbers to increase the spacing between the check boxes and their associated text. Click "OK."

Step

Click "Borders and Shading." Click the "Borders" tab and then click "None." Click "OK."

Step

Click the "Developer" tab. Click "Protect Document" and then click "Restrict Formatting and Editing."

Step

Put a check mark in the "Allow only this type of editing in the document" check box. Click the drop-down box below the check box and select "Filling in forms."

Step

Click "Yes, Start Enforcing Protection."