How to Create Email Attachments

By Contributing Writer

You've made a great Powerpoint presentation or found a unique picture on-line and now you want to share it with others via E-mail. Unfortunately, you're not exactly sure how to do so. Follow these simple instructions and you will be sending out attachments before you know it.

Things You'll Need

  • a computer with internet access
  • a document, presentation or picture that you want to send as and attachment to an email

Step 1

Figure out what you wish to send as an attachment. It can be anything from a document to an Excel worksheet or Power Point presentation. If it is something located on the web, you first need to copy and save the file on your computer's hard drive.

Step 2

Compose an e-mail message. In the body of the e-mail, note that you have included an attachment. If the attachment is unsuccessful or you have sent the wrong file, the other party will notify you of the error.

Step 3

Click on the button that says "Add Attachment", or "Attach File". Microsoft Outlook uses a picture of a paperclip. If you are uncertain of an unfamiliar icon, scroll your cursor over the "Add Attachment" button to access it. A window will display a description of its function.

Step 4

Search for the file you wish to attach. Find and highlight the file you want to send, and then press "send file". The process will differ from system to system. However, in some systems, you will simply need to double click on the file. It will automatically attach without further activity.

Step 5

Check to make sure the file is attached. Locate at the end of the body of your letter a symbol or "paperclip" that indicates the file is attached. The symbol should also contain the name of the file. If you want to make sure you are attaching the correct file, you can double click on that item for confirmation.

Step 6

Send your e-mail as usual. As the e-mail is being sent, there should be an indication that the file is being downloaded along with the e-mail. You've done it! You've sent an attachment.

Tips & Warnings

  • The safest and easiest place to store a file is in "My Documents" or "My Pictures".
  • Do not send an attachment to an unsuspecting person.
  • E-mail attachments are known to carry viruses.