How to Create Folders in Microsoft Outlook

By Emmanuelle Douglas

Use folders to help you organize Microsoft Outlook more efficiently. Think of folders as a component of a filing cabinet. Instead of everything being thrown in the filing cabinet in one big stack, organize the items into their own distinct folders. Create folders for your email, contact, calendar and task items.

Step 1

Make a folder for your Outlook email by right-clicking on the "Inbox" in the Navigation Pane. Select "New Folder" and add a name for this folder in the "To" field. Click "OK" and notice the folder appear under your inbox. Use this folder to organize the items in your inbox. You can manually move items by selecting the item in the inbox and dragging it into the folder, or you can create a rule to automatically move it to the folder.

Step 2

Make a folder in the Outlook calendar area by right-clicking on the current calendar in the Navigation Pane. Select "New Folder." Type a name for your new calendar folder in the "Name" field. Click "OK." You now have a separate calendar from your main calendar. Use it to store calendar items that you want separated from your main calendar.

Step 3

Make a folder in the Outlook contacts listing by right-clicking on the current "Contacts" folder in the Navigation Pane. Select "New Folder." Type a name for your new contacts folder in the "Name" field. Click "OK." You now have a separate contacts folder from your main Contacts. Use it to store contact items that you want separated from your main contact listing.

Step 4

Make a folder in the Outlook task listing by right-clicking on the current "Tasks" folder in the Navigation Pane. Select "New Folder." Type a name for your new tasks folder in the "Name" field. Click "OK." You now have a separate tasks folder from your main Tasks. Use it to store task items that you want separated from your main tasks listing.

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