How to Create Hyperlinks in Powerpoint

By Katelyn Kelley

Microsoft PowerPoint is a software package that comes with the Microsoft Office software suite. It is available for both Macintosh and Windows operating systems. PowerPoint is used to create business presentations that utilize text and multimedia files. In those presentations you can add hyperlinks that direct the viewer to web pages, other presentations or Office files on the computer, or to an email address to send a message.

Things You'll Need

  • Microsoft PowerPoint
  • URL (link) or email address to add
  • Web Browser
  • Internet Connection

Create a Hyperlink

Step 1

Launch PowerPoint and open your presentation or start a new one.

Step 2

Go to the slide where you want to add the hyperlink.

Step 3

Select the text or object you want to become the "hot spot" (the place you click to activate the hyperlink).

Step 4

Click the "Insert menu" (or "tab" on PowerPoint 2007-- see Figure 1).

Step 5

Click "Hyperlink" (See Figure 2).

Step 6

Enter the URL for the web address you want to link to. (See Figure 3).

Step 7

Click "Document" and select a document or click "Email" and enter an email address in the "Hyperlink dialog box" if you want to create a link other than to a website address. (See Figure 4).

Step 8

Click "OK".

Change the Hyperlink Color

Step 1

Highlight the hyperlink text on the slide by dragging over it with the mouse. You would want to change the hyperlink color if the default color (usually blue) clashes with your slide theme (or is hard to read against the slide background).

Step 2

Select "Theme Colors" from the FORMAT menu, OR (for PowerPoint 2007) click the Design Tab-->Theme panel-->Colors (over on the right, drop-down menu)-->Create new theme colors..." (See Figure 5).

Step 3

Click the colored box next to Hyperlink and click the "Change Colors" button OR (for PowerPoint 2007), choose a new color from the drop-down color palette to the right of "Hyperlink." (See Figure 6).

Step 4

Click "OK" if you chose a new color from the Colors dialog box. (See Figure 7.)

Step 5

Click "Apply to All" or "Save" (PowerPoint 2007) to exit the change colors dialog box.

Test the Hyperlink

Step 1

Click the "Slide Show View" icon in the lower left of the screen. (See Figure 8).

Step 2

Click the "hyperlink" to see if it works.

Step 3

Press "ESC" to exit the slide show and return to "Normal View" to make any changes or continue working with your presentation.

Step 4

Click on the "hyperlink text or object" and repeat steps 4 and 5 of Section 1 to edit the hyperlink if changes are necessary.

Tips & Warnings

  • Always test your entire presentation and all the hyperlinks before going before a live audience. Try to test it on the computer you will be using during the presentation to make sure everything works together.
  • If you plan to save your presentation as a movie, insert hyperlinks to URLs (web pages) only. Links to files, email, and other applications will not work properly.