How to Create Schedules in Outlook Calendar

The Microsoft Outlook email client includes a feature called group schedules, which allows users to combine multiple calendars and invite people to group meetings or events. Any Outlook user who is connected to a Microsoft Exchange server can create a new schedule. During the schedule setup process, the creator of the schedule will have an opportunity to determine which other users will have access to the group calendar.

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Outlook users can use the schedule feature to create group schedules.

Step

Open the Microsoft Outlook program and go to the "Calendar" tab in the lower-left corner of the window.

Step

Go to the "Actions" menu at the top of the window and select "View Group Schedules." A pop-up window will open with a list of schedules currently set up.

Step

Click on the "New" button on the right side of the pop-up window.

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Enter a name for the new schedule and then press "OK."

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Press down on the "Add Others" button and then choose "Add from Address Book."

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Select the other Outlook users you want to include in the group schedule; click "OK" when you are done.

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Press the "Save and Close" button when you are done configuring the new group schedule.