How to Create Schedules in Outlook Calendar

By Bennett Gavrish

The Microsoft Outlook email client includes a feature called group schedules, which allows users to combine multiple calendars and invite people to group meetings or events. Any Outlook user who is connected to a Microsoft Exchange server can create a new schedule. During the schedule setup process, the creator of the schedule will have an opportunity to determine which other users will have access to the group calendar.

Step 1

Open the Microsoft Outlook program and go to the "Calendar" tab in the lower-left corner of the window.

Step 2

Go to the "Actions" menu at the top of the window and select "View Group Schedules." A pop-up window will open with a list of schedules currently set up.

Step 3

Click on the "New" button on the right side of the pop-up window.

Step 4

Enter a name for the new schedule and then press "OK."

Step 5

Press down on the "Add Others" button and then choose "Add from Address Book."

Step 6

Select the other Outlook users you want to include in the group schedule; click "OK" when you are done.

Step 7

Press the "Save and Close" button when you are done configuring the new group schedule.