How to Create Schedules in Outlook Calendar
The Microsoft Outlook email client includes a feature called group schedules, which allows users to combine multiple calendars and invite people to group meetings or events. Any Outlook user who is connected to a Microsoft Exchange server can create a new schedule. During the schedule setup process, the creator of the schedule will have an opportunity to determine which other users will have access to the group calendar.
Open the Microsoft Outlook program and go to the "Calendar" tab in the lower-left corner of the window.
Go to the "Actions" menu at the top of the window and select "View Group Schedules." A pop-up window will open with a list of schedules currently set up.
Click on the "New" button on the right side of the pop-up window.
Enter a name for the new schedule and then press "OK."
Press down on the "Add Others" button and then choose "Add from Address Book."
Select the other Outlook users you want to include in the group schedule; click "OK" when you are done.
Press the "Save and Close" button when you are done configuring the new group schedule.