How to Download Video & Put into PowerPoint

By Enrica Jang

You can download and then play a video file in a PowerPoint presentation in one of two ways: by creating a link to the video file or by embedding the video file in your presentation. Linking to a video file will minimize your PowerPoint file size, but you will need to keep track of where the file is located on your computer and update the link as you move the file to different locations. Inserting the video file in your presentation will increase your file size, but it is the most direct way to play video in PowerPoint.

Things You'll Need

  • Microsoft PowerPoint 2003 or later
  • An open PowerPoint presentation file
  • A player compatible with your video file type

Download Video

Step 1

Create a master location for media, such as a file folder, on your computer. Use this as the central location for all media related to your PowerPoint presentation.

Step 2

Select video in a compatible file format for PowerPoint, such as AVI, MPG or WMV. You may download and then create a link to other file formats, but you must have a player on your computer that recognizes and can play that file format.

Step 3

Use the "Save As" function on your computer to download the file. On PCs you can right-click the video file, select "Save As" in the pop-up menu, and then navigate to the master location in your computer directory.On a Mac, hold down Ctrl and click the file, select "Save," and navigate to the master location on your computer and click "Save."

Hyperlink to the Video in PowerPoint

Step 1

Select the text or object in your PowerPoint presentation where you want to create a link to the video file.

Step 2

Select "Insert" and click "Hyperlink" in the pull-down menu. A pop-up window titled "Edit Hyperlink" will appear.

Step 3

Select "Existing file or Webpage" in the "Link to:" menu on the left side of the pop-up screen.

Step 4

Click on the pull-down "Look In" field in the pop-up screen and navigate to the master location where you saved the video file.

Step 5

Select the video file you want and then click "OK."

Step 6

Switch to slideshow mode (press Shift and F5) and click on your hyperlink to test it.

Embed Video Directly into PowerPoint

Step 1

Select "Insert" and click "Movies and Sounds" in the pull-down menu. Another pull-down menu will open.

Step 2

Select the "Movie from File." A browser or pop-up window will open.

Step 3

Navigate to the master location where you saved the video file and click "OK." PowerPoint will prompt you to choose whether you want the file to play automatically, or if you wish the file to play when clicked. Make your selection, and your file will be inserted on your slide.

Step 4

Resize the movie file on your slide.

Step 5

Switch to slideshow mode (press Shift and F5) and scroll through your slides to ensure that your media file plays correctly.

Tips & Warnings

  • Test your links and video files before every PowerPoint presentation.
  • If you link to files and then move your presentation to a different computer, make sure that the destination computer has a movie player that is compatible with your video file type.
  • If you embed the video file in your computer, make sure that the file type is compatible with PowerPoint.