How to Edit a Scanned Document in Word

Using a computer scanner allows you to create a digital copy of a document. You might scan a document so that you can email it to another user, or you may simply want a scanned copy for safekeeping. Perhaps there were times when you wanted to edit a scanned document, but found that Word did not recognize the file. Microsoft Office features a tool called Microsoft Office Document Imaging, which makes it possible to create a copy of the document that can be edited in Word.

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Edit a Scanned Document in Word

Step

Install Microsoft Office Document Imaging if it is not already enabled. Go to the "Control Panel," click "Add/Remove Programs" and select "Microsoft Office" in the list. Click "Change" and then "Add/Remove Features." Expand "Office Tools" and select "Microsoft Document Imaging."

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Step

Convert the scanned document to a TIFF file. This can be done by opening or copying and pasting it into Microsoft Paint or a similar program and then saving it as a TIFF file.

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Go to the "Start" menu, point to "All Programs" and select "Microsoft Office." Open "Microsoft Office Tools" and then "Microsoft Office Document Imaging."

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Step

Click the "Open" button and find the scanned document saved as a TIFF file. Press the keyboard shortcut "Ctrl+A" to select the document. The scanned document will have a red line around it, showing that it is selected.

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Step

Right-click the scan and select "Send Text to Word." The scanned document will open as a new, editable Word document.