How to Index PDF Files

PDF (Portable Document Format) files are used to distribute a variety of material electronically. This format is popular because anyone with a PDF reading program, such as free Adobe Reader, may access and view the files. Similar to many productivity applications, such as Microsoft Word, a PDF document may be searched for specific words and phrases. Many PDF-writing programs contain a feature that allows you to create an index of the information in a PDF, which makes the search process run more effectively. You can index a PDF, with the right software, by following a few steps.

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Step

Install a PDF-writing application. Adobe Acrobat Pro is used in the following steps, but a fee is charged for the application. There are free PDF-writing programs available for download. No matter which PDF-writing program you choose, make certain that it has the capacity to create an index.

Step

Launch the PDF document that you want to index. Select “Open” from the “File” drop-down menu and locate the saved PDF using the “Look in” menu. Highlight the PDF document and click once on the “Open” button.

Step

Click once on “Document Processing” under the “Advanced” drop-down menu. This will launch a separate list menu of document-processing options. Choose the “Manage Embedded Index” option which will launch a pop-up window.

Step

Click the “Embed Index” button on the “Manage Embedded Index” window. Click once on the “OK” button when the system generates a separate window explaining that the source PDF will be saved, closed and opened again. Depending on the size of the document, the indexing process could take a minute or so.

Step

Click once on the “OK” button after the indexing process has completed. To update or remove the indexing, simply repeat step 3 and choose “Update Index” or “Remove Index.” Remember to save the document using the “Save” or “Save As” options in the “File” drop-down menu.