How to Insert a Check Box in a Word Document

By Elizabeth Chaplin

One way to keep yourself organized is by creating a checklist in Microsoft Word. This word processing program allows you to create customized, interactive checklists that you can mark off right on your computer. Most versions of Word, including 2002, 2003 and 2007, are able to make formatted lists with literally the push of a few buttons. Organize daily routines, sporting events and games, check boxes for the babysitter or chores for your children with a Microsoft Word checklist.

Microsoft Word 2007

Step 1

Go to the "Insert" tab and navigate to the group labeled "Tables." Select "Table."

Step 2

Type "2" in the "Number of Columns" box. Enter the number of rows, or items on your list, which you want in the "Rows" box. A table, made up of boxes called "cells," will appear.

Step 3

Press the "Microsoft Office Button," select "Word Options" and click "Popular."

Step 4

Click on the box next to "Show Developer Tab in the Ribbon." Click on the cell at the top left of the table.

Step 5

Go to the "Developer" tab and select "Legacy Tools." Select "check box Form Field" under "Legacy Forms."

Step 6

Move the cursor to the next cell where you want a checkbox to appear and press "Ctrl+Y." Do this for each cell where a check box is needed.

Step 7

Type the list items next to the check boxes into each cell on the right.

Microsoft Word 2002 and 2003

Step 1

Go to "Table" and point the mouse cursor to "Insert." Click "Table."

Step 2

Type "2" in the "Number of Columns" box. Enter the number of rows, or items on your list, which you want in the "Rows" box. Press "OK."

Step 3

Click the cell on the top left. Go to "View" > "Toolbars" > "Forms."

Step 4

Select "Checkbox Form Field" from the "Forms" toolbar. Move the cursor to the next cell where you want to insert a check box.

Step 5

Press "Ctrl+Y" to enter a check box into the new cell. Type the list items next to the check boxes into each cell on the right.

Tips & Warnings

  • Press the "Form Field Shading" button to remove the gray background from a check box.
  • Adjust the layout of the table by right-clicking on it and selecting "AutoFit," then "AutoFit to Contents."