How to Insert a PDF in Microsoft Word

PDF files are a final-destination publishing format that encapsulate multiple document elements into a print-ready file. As a result, the text, illustrations and images can be hard to extract and place into a Microsoft Word document. Fortunately, you can either insert the PDF or copy and paste images of the PDF pages right into the Word document. While there are some limitations based on whether your Word document will be printed or only viewed online, importing a PDF or pasting PDF page images into Word can provide satisfactory results with a minimum of effort.

For Printing

Step

Open the PDF in Adobe Reader.

Step

Click the "Tools" menu, click "Select & Zoom" then click "Snapshot Tool."

Step

Click and drag from one corner of the first PDF page to the opposite corner so that the whole page is selected. A message appears stating that an image of the page is copied to the clipboard.

Step

Open your Word document and place the cursor where you want to insert the PDF page.

Step

Click the "Edit" menu, then click "Paste." The PDF page appears in the Word document. The page you see is not in PDF format, but is a copied image of the page as it appears in the PDF.

Step

Repeat these steps for each page in the PDF that you want to appear in the Word document.

For Online Viewing

Step

Open your Word document and place the cursor where you want to insert the PDF.

Step

Click the "Insert" menu, then click "Object."

Step

Select "Adobe Acrobat Document," then click "OK."

Step

Locate and select the PDF file that you want to import into the Word document, then click "Open." The first page of the PDF file appears in your Word document and the PDF file opens in Adobe Reader. The entire PDF file is embedded in your Word document, but only the first page of the PDF appears on the page. You must double click the PDF object to open the PDF file in Adobe Reader.