How to Insert a PDF Into the Email Body in Outlook 2007

By Matt Skaggs

Practically all email clients, such as Microsoft Outlook 2007, offer one or more features for transferring files in your messages. The simplest approach is often to just attach the file, but sometimes you may need to insert the document into the body of the email itself. Although inserting a file is a simple process that shouldn't take long, as of May 2011 an error in Adobe Reader X's default settings makes inserting PDFs impossible. After turning off an option within Adobe Reader, you can insert the file in just a few steps.

Disable Adobe Reader Protected Mode

Step 1

Open Adobe Reader by clicking the "Start" button and beginning to type "Adobe Reader"; click on the "Adobe Reader" program when it appears.

Step 2

Click the "Edit" menu at the top of the screen and select "Preferences."

Step 3

Click the "General" option in the left-hand pane.

Step 4

Click check box to remove the check for the option "Enable Protected Mode at Startup." This option is in the "Application Startup" section. If you do not see this option, then you have an earlier version of Adobe Reader, and you do not need to change anything.

Step 5

Click "Yes" in the window that appears, then click "OK."

Step 6

Close Adobe Reader.

Insert the PDF

Step 1

Open Outlook 2007 if it's not open already.

Step 2

Create a new email by clicking the "File" option at the top of the window and selecting "New," then "Mail Message." If you have already started the email that you want the PDF in, then just open that message.

Step 3

Click in the main body of the email to place your cursor wherever you want the PDF to be.

Step 4

Click the "Insert" tab at the top of the email window, and then click the "Object" button. This button is in the "Text" group.

Step 5

Select "Adobe Acrobat Document" from the "Object Type" section, and then click "OK." A window labeled "Open" displays.

Step 6

Navigate to the PDF you want to insert.

Step 7

Select the PDF and click "Open." The file will insert into your email and open in Adobe Reader.

Step 8

Turn Adobe Reader's "Protected Mode" back on by opening Reader and placing a check in the box beside "Enable Protected Mode at Startup."