How to Insert a Watermark in a PDF File

By Ashley Seehorn

Watermarks in documents can convey messages that are difficult to include in the document itself. For example, if you have created multiple versions of a single document, it is helpful to have "Draft" appear behind the text on earlier versions to avoid confusion. In order to maximize time, it is best to prepare a watermark image in advance. Save the graphic you wish to use as a watermark in a separate document for easier use.

Things You'll Need

  • Adobe Acrobat 8 or 9

Adding a Graphic Watermark

Step 1

Open Adobe Acrobat.

Step 2

Open the document you want to integrate with the watermark.

Step 3

Click "Document" on the toolbar.

Step 4

Click "Watermark." Click "Add."

Step 5

Click the circle beside "File." Click "Browse." Select the document containing the graphic you want to use.

Step 6

Adjust the size, appearance and position of the Watermark as desired. Click "OK."

Adding a Text Watermark

Step 1

Open Adobe Acrobat. Open the desired document.

Step 2

Click "Document" on the toolbar. Click "Watermark." Click "Add."

Step 3

Click the circle beside "Text." Type the desired text in the box.

Step 4

Adjust the font size and color. Adjust the text location as desired.

Step 5

Preview the watermark in the preview window and click "OK" if you're happy with the watermark.

Tips & Warnings

  • You can use this same method to add an image to a .PDF file as a background.
  • Be sure to have permission to reproduce any image used as a watermark or background. Reproducing an image without permission may constitute copyright infringement.