How to Insert Section Breaks in PowerPoint
PowerPoint 2013 sections can be expanded and collapsed, simplifying navigation of large presentations. Adding and renaming sections is as easy as a right click. Particularly when several speakers combine slides in a single presentation, sections allow quick reorganization of groups of slides. Removing a section is useful when a presenter is dropped at the last minute.
Inserting Section Breaks in PowerPoint 2013
Click the "View" tab. Select "Normal" or "Slide Sorter" view.
Right-click between any two existing slides and choose "Add Section" from the pop-up menu. This command can also be selected by clicking on the "Home" tab then clicking "Section."
Right-click on "Untitled Section." Choose "Rename Section" from the pop-up menu. Type in the name you want to use then click "Rename" to assign the new name to the section. Sections remain untitled until you rename them.
Removing and Reordering Sections in PowerPoint 2013
Right-click on any section heading. Select "Remove Section" from the shortcut menu to remove that section.
Right-click on any section heading and select "Collapse All" from the shortcut menu. Drag and drop sections to rearrange. Reordering sections is done most quickly in Slide Sorter view.
Reorder sections in the Normal view by right-clicking on any section heading in the thumbnails area on the left. Choose "Move Section Up" or "Move Section Down" from the shortcut menu.
Tips & Warnings
- Ideal names for sections include speaker names, presentation titles or topic segments. Drag and drop sections to reorganize groups of slides quickly.
- Exercise caution when deleting sections as two other "Remove" commands are available in the same drop-down menu. "Remove Section and Slides" deletes both the section heading and all the slides in that section. "Remove All Sections" removes all the section headings but leaves the slides.
- Microsoft introduced Sections with PowerPoint 2010 and the feature is only available for PowerPoint files with an extension of PPTX, POTX or PPSX. If you save the file under an earlier version with the PPT extension, all the slides will be visible but the sections won't be saved.
References & Resources
- Office Support: Use Sections to Organize Your Slides Into Groups
- Retrieve Technology: Microsoft PowerPoint 2013 - Working with Sections [Video]
- Office Support: Choose the Right View for the Task in PowerPoint 2013
- PC Magazine: 17 Tricks to Master Microsoft PowerPoint [SlideShow]
- Brown University: PowerPoint Intermediate - Tips and Tricks for Better Presentations