How to Lock Text in Word 2007

By Andrew Mikael

Microsoft Word 2007 offers a useful platform for sharing documents for collaboration or presentations. Word's default settings allow anyone with access to the file to change the document's contents. To ensure reviewers of a document can't edit or change a file, you can lock the document's text in one of two ways. Grouping a selection locks a portion of a document's contents, while making the file read-only locks the entire file. Both properties stay with the file permanently, even if another user or a different copy of Word on another computer opens the file.

Lock Everything with Read-Only

Step 1

Start Microsoft Word 2007 and open the document you wish to lock.

Step 2

Review the document and ensure the content needs no additional editing or correcting. Other users will not be able to make any changes after this process.

Step 3

Select the "Review" tab and click on the "Protect Document" button. Click on "Restrict format and editing."

Step 4

In the section marked "Editing Restrictions," check the box labeled, "Allow only this type of editing in the document."

Step 5

In the drop-down menu, select "No Changes (Read Only)" and click "OK" to save the changes. Other users who open a document with this option turned on will receive a read-only notification, and cannot make any changes to the file unless they save a separate copy.

Lock Portions of Text

Step 1

Open Microsoft Word 2007 along with the document you wish to modify.

Step 2

Click and drag to highlight the section of text you wish to lock.

Step 3

Navigate to the "Developers" tab and click the "Properties" button in the Controls group.

Step 4

Select the "Content Control Properties" box and choose "Contents Cannot Be Edited" from the list. With this option active, other users cannot edit the contents in any way, although they can completely remove the selection.