How to Make a Good Voicemail Greeting

By Linda Batey

It's frustrating for a caller to try to leave a message when the voice recorded on the voicemail greeting isn't clear enough to understand. The caller wonders if she has the right number or if she should not leave a message in case it's the wrong number. While it may seem hip or cute to leave a strange or rude voice mail greeting, you may not realize how it may be interpreted by others, who could be important in your life now or in the future. Having anything but a clear and concise phone message might mean the difference between someone having a good or bad first impression.

Step 1

Write down what you want to say. Normally, a voicemail says: "This is Joe Smith and I am not able to take your call at this time. Please leave a message, along with your phone number, and I will call you back as soon as possible. Please wait for the beep." You may also ask the caller to try your home or work number, if appropriate to your situation.

Step 2

Practice saying your voicemail greeting. You don't want it to sound like you're reading it, so strive to make it sound natural. Talk clearly if you have an accent or speech impediment, and talk slightly slower than your normal tone. You might ask a family member or friend to listen and give their approval.

Step 3

Find the function on your cell phone that instructs you to record voicemail greeting. When it prompts you to speak, say the words you have practiced. Don't worry if it's not perfect the first time; you can do it again until it is. Listen to it to make sure you can hear it clearly when you're done.

Tips & Warnings

  • If people often ask you to repeat yourself when you're talking on the phone, you might ask another person who has a clearer voice to record your voicemail greeting.