How to Make a Pay Stub on My Computer

By Filonia LeChat

Put the Microsoft Paint software, included in the Accessories folder with all Windows operating systems, to work as your own human resources, accounting and payroll departments. Use Paint to create custom pay stubs without any costly or proprietary software. With Paint you can completely customize a pay stub and then turn it into a template for quick turnaround with all of the employees on your roster. Because Paint files may be saved in electronic format, you’ll also have a record of your pay stubs to use for end-of-year planning or employee reviews.

Step 1

Click the Windows orb and type "Paint" into the search box. Press "Enter." The default canvas opens at the last-used size, so if this is different from your preferred pay-stub size, click the Paint button in the top left corner of the workspace. Click “Properties.” Type the new dimensions into the Width and Height boxes, such as “11” in the Width box for a pay stub that goes across the entire landscape length of the page and “4” in the Height box. Click “OK” and Paint resizes the canvas.

Step 2

Click a colored square such as blue in the Colors section of the ribbon for the main text on the pay-stub or leave black as the default.

Step 3

Click the “A” icon on the ribbon. Position the cursor in the top left corner of the canvas and click. Select a font and a small text size, such as 12. This number will vary based on the size of your pay stub.

Step 4

Type the name of the organization issuing the pay stub. Press the “Enter” key. Type the business address and any other information such as the phone number, company number or supervisor name.

Step 5

Drag the cursor down and click at the bottom of the pay stub, just above where the canvas meets the Paint background. Type “Signed by.” Slide the cursor over to the right and type “Date.”

Step 6

Move the cursor up slightly to the middle of the canvas. Type “Issued to,” “Employee Name” or your preferred term.

Step 7

Move the cursor lower and type “Amount,” “Salary,” “Payroll” or your preferred term.

Step 8

Move the cursor lower and type “Date” or “Term of Employment.”

Step 9

Click the line tool in the Shapes section of the ribbon. Press and hold the “Shift” key. Drag the cursor from left to right directly above the Employee Name portion of the pay stub, creating a line to write on.

Step 10

Drag the cursor above the Amount, Term of Employment, Signed By and Date terms, adding more writing lines.

Step 11

Click the Paint button. Click “Save As.” Type a name for the pay stub template and click the “Save” button. This is optional, as it gives you a way to reuse the pay stub over and over, as well as print out blank stubs to hand-write.

Step 12

Click the “A” icon once more. Position the cursor directly over one of the lines. Click and type the corresponding information, such as the name of the boss or supervisor over the Signed By line. Fill in the other information. Resave the pay stub with a new file name and print it out.

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