How to Make Business Cards Using Microsoft Word

By Diane Steinbach

Are you a small business owner or freelance worker? Whether you work from home or own a small shop, marketing materials help “brand” you and promote your endeavor. Pamphlets and business cards can be expensive if you order from a printing company, but with today’s desktop publishing software and a good printer, creating your own business cards couldn’t be easier.

Things You'll Need

  • Computer printer
  • Blank business card sheets

How to Make Business Cards Using Microsoft Word

Step 1

Open Microsoft Word to a new blank document.

Step 2

Along the right hand side of your screen, you will see the Microsoft Office Online menu. If you don’t see the menu, go to Help on your toolbar and then Microsoft Office Online.

Step 3

Find a template. In the “Search For” box, type in “Business Cards” and type in the Avery card number located on the front right-hand side of your business card packet. For my example, I am using Avery business cards 27871.

Step 4

Decide whether you want the traditional horizontal orientation of business cards, or vertical. Vertical business cards are currently very popular and trendy, but for a classic professional look, go with horizontal.

Step 5

Download your template. It should open a new page automatically in your Word program.

Step 6

Now that you have a blank business card template, click in one of the cards and type in your information. Most business cards start with the business name, then your name and contact information. Just type it all in and we will address the font size and orientation next.

Step 7

Set up the card by selecting the layout (centered or left or right orientation), font sizes and styles. Your Word toolbar will display the font and size options, so simply highlight the words you want to change and then select the font and size desired. For my sample, I used Comic Sans MS.

Step 8

Add a picture. Place your cursor inside the business card box and go to “Insert.” Choose “Clip Art” or “From File.” Select your image and insert.

Step 9

Right click on the image to format it into your card. Double-click to get the formatting pop-up menu and go to “Layout.” Select “Tight” to keep everything aligned. Move the image by clicking on it and dragging it to the location you want.

Step 10

Copy and paste your finished business card to the other squares by highlighting the card and right clicking on “Copy.” Then right click and select “Paste.” Drag the new card into a space delineated by the template. Place the cursor in the next empty box and click on “Paste” again to easily fill the page.

Step 11

Put your business card blanks in your printer and select Print from the Word toolbar.

Tips & Warnings

  • Do a test print on regular paper to proof your work and make sure the business card is properly aligned to the card paper.
  • If you can't find a template in Word that fits your Avery business card stock, try for a free template download.

References & Resources