How to Make Numbered Tickets With Office 2007

By Regina Edwards

Microsoft Office 2007 contains functions and tools that enable users to create professional-looking documents with customized features. Users can develop a ticket template in MS Word and insert a field code that sequences each ticket so a number of stubs each with a unique identifier can be printed on a sheet of paper and cut out. This function provides a quick and economical alternative to print service providers, especially when you need a small quantity of tickets. Users can also incorporate this field coding with mail merge codes to create personalized cards on specialty paper templates.

Step 1

Launch Word 2007 and open a new, blank document.

Step 2

Insert a table by selecting \"Table\" under the \"Insert\" tab and choose \"Insert Table.\" Type the number of rows and columns before clicking the \"OK\" button.

Step 3

Type the contents of the ticket in the first cell of the table. If desired, insert a graphic or logo by selecting an option from the \"Illustrations\" category under the \"Insert\" tab and choosing the type of image (e.g., \"Clip Art\" or \"Picture from File\").

Step 4

Highlight the contents of the first cell and copy it to the clipboard by pressing and holding the \"Control\" key and then pressing the \"C\" key; release all keys.

Step 5

Click to the next cell in the table and paste the ticket contents by pressing and holding the \"Control\" key and then pressing the \"V\" key. Release all keys and repeat this step for each cell in the table.

Step 6

Click the desired location on the first cell to insert the numbered sequence.

Step 7

Select \"Field\" under \"Quick Parts\" (\"Text\" category) in the \"Insert\" tab to create the ticket numbering.

Step 8

Select \"Numbering\" from the drop down menu under \"Categories\" and choose \"Seq\" from the list of \"Field Names.\"

Step 9

Type \"ticketnum\" after \"SEQ\" under the \"Advanced Field Properties\" section to name the automatic numbering sequence.

Step 10

Click the \"Options\" button and then click the tab for \"Field Specific Switches.\" Select the \"\\r\" switch.

Step 11

Click the \"Add to Field\" button and type the starting number for the sequence, such as \"100\" before clicking the \"OK\" button twice to close the dialog box.

Step 12

Click the second cell (ticket) in the table to continue with the numbered sequence programming.

Step 13

Select \"Field\" under \"Quick Parts\" in the \"Insert\" tab and select the \"Seq\" field name (under the \"Numbering\" category).

Step 14

Type \"ticketnum\" after \"SEQ\" under the \"Advanced Field Properties\" section and then click the \"Options\" button.

Step 15

Click the \"Field Specific Switches\" tab, choose the \"\\n\" switch and click the \"OK\" button twice.

Step 16

Highlight this field code entry and copy it to the clipboard.

Step 17

Navigate to the next cell in the table and paste the entry. Repeat for remaining cells in the table.

Step 18

Press and hold the \"Control\" key and press the \"A\" key to highlight the contents of the page. Press and hold the \"Shift\" key and then press the F9 key to update the field codes.

Step 19

Select \"Print Preview\" from the \"Print\" command under the Office ribbon to preview the page.

Step 20

FInalize the layout of the tickets using the formatting options in the toolbar (e.g., removing the table's borders and fine-tuning the alignment), if desired, before printing the tickets.

Tips & Warnings

  • Consider downloading and using a pre-designed, formatted and programmed ticket template from the Microsoft Template Gallery (see Resource 1).
  • Consider creating personalized ticket stubs containing each person's name by creating a mail merge template and then inserting this field code into the master template before performing the data merge.
  • Use installed layout templates in Word for specialty paper (such as Avery) to generate a master table layout where you can insert the field codes.