How to Make Outlook Email Signature

How to Make Outlook Email Signature. If you dislike retyping the same information over and over at the end of every email you send, an email signature can save your from this monotony. You can configure Microsoft Outlook to automatically insert the same signature into every email you send. The time it takes to set up the automatic signature will be made up for many times over.

Step

Open Microsoft Outlook and go to the "Tools" menu. From there, choose "options."

Step

Click on the "Mail Format" tab in the window that pops up. Now look for "Signature" at the bottom of the screen and click on "signature picker."

Step

Decide what information you want to be placed into your automatic email signature. You can include your name, employment title, email address, mailing address, phone number, fax number or any other information you want. Some people like to include a brief quote or humorous line at the bottom of their signatures.

Step

Choose "New" and enter a name for your signature. This will identify this signature in case you want to create another signature later. For example, you can create one signature for business and one for personal email.

Step

Select "Next" and in the text box enter your email signature exactly as you want it displayed in your Outlook email. Change the font, color or style of all or any portion of your signature by highlighting the portion of the text you want to change and selecting the text formatting buttons below.

Step

Go to "Finish" when you are done and look at the preview of your signature when it comes up. If you are happy with your signature, click "OK." Then, click "OK" again. Your signature is complete.

Step

Test your email signature by opening up an Outlook email. Your new signature should appear in the email.