How to Make Photo ID Cards

By Filonia LeChat

Whether you’re in charge of creating security materials for your company or want to make sure your family has a way to identify each other at a big event, you can make your own photo ID cards with just a couple of clicks in your computer’s Paint software. The Paint graphics program comes installed on your system and works well to set up photo ID cards within minutes.

Things You'll Need

  • Paint software
  • Digital photo

Step 1

Open Paint, click the “File” menu and select “Open.” Browse to where you have a photo head shot located on your computer and double-click the file name, which opens it in the Paint workspace.

Step 2

Click the “Select” tool, which looks like a box made of dotted lines, and draw an outline around your face or the entire photo. Press the “Ctrl” and “C” keys together on your keyboard, which copies the selected area into Paint’s memory.

Step 3

Pull down the “File” menu again and click “New.” If Paint asks to save your photo, click “No.”

Step 4

Pull down the “Image” menu and click “Attributes.” Set the size for your photo ID card, such as three inches by two and a half inches, and click the “OK” button. A blank, white card space appears on the Paint screen.

Step 5

Press the “Ctrl” and “V” keys together on your keyboard to paste in your photo. Drag it into place on the left side of the card with your cursor.

Step 6

Click the “Text” tool, which looks like an “A” on the toolbar. Click on the right side of the card; if a text toolbar does not appear, pull down the “View” menu and click “Text Toolbar.” Select a clear, easy to read font such as Times New Roman.

Step 7

Type your ID information, such as name, job title, address, phone number and building.

Step 8

Add any additional information, such as security clearance, allergies or medical details.

Step 9

Save the file by clicking the “File” menu and selecting “Save As.” Name the file with the person’s last name and select a destination to save it to on your computer, such as a desktop folder.

Tips & Warnings

  • Paint is a much more basic program than some of the other graphics programs you may have used and it can’t handle having more than one image, file or item open on the screen at one time. This is why you first open the photo for the ID and copy it into Paint’s memory before creating the actual ID card. If you made the ID card first, you’d lose the work you did when you tried to add the photo.
  • After making the ID cards, you have a number of options on preserving them. If your company has a laminating machine, you can run them through it and attach them to a lanyard. Another option is to place each one in a badge holder, either on a cord or a pin-back button.

References & Resources