How to Make Word Documents Fillable But Not Editable

Word documents may be protected to ensure they are not changed. However, there may be times when users need to have specific information edited or inserted by others. Making Word documents fillable but not editable provides the protection against unwanted changes to text.

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Insert text in Word without editing the document

Add fillable fields to the document

Step

Click on the "Developer" tab in Word 2007. The "Developer" toolbar in previous versions of Word is located by right-clicking any toolbar to open the toolbar shortcut window. If the "Developer" toolbar is not showing, click on the Office button, and click on "Word options." The option to show the "Developer" toolbar will be located under "Popular" options.

Step

Place the cursor in the location you want fillable text.

Step

Select the form field type from the "Controls" area on the "Developer" tab.

Step

Repeat Step 3 for each of the fillable fields you want to set up in the document.

Protect the document

Step

Click on the "Protect Document" button on the "Developer" tab.

Step

Select the "Allow only this type of editing in the document" check box.

Step

Click on the drop-down menu and select the "Filling in Forms" item.

Step

Click on the "Yes, Start Enforcing Protection" button.

Step

Type a password in the "Enter New Password" field and retype it in the "Reenter Password to Confirm" field.

Step

Click on the "OK" button to complete the protection.

Step

Click on the "Save" button to save the document with protection. When the document is sent to the person completing the data entry, they can simply tab through the fields to enter the data.