How to Put a Personal Signature in a 2007 Word Document

Composing letters and other documents in Microsoft Word 2007 is not a difficult task and the program even lets you complete a mail merge to insert names and addresses in your letters. When it comes to signing your letters and documents, Word 2007 is capable of importing a scan of your personal signature. This feature is ideal when printing a large number of letters, memos or other documents that require your signature. Once your signature is within Word 2007, the element is also available for use in other Microsoft applications.

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Microsoft Word 2007 lets you import your personal signature into letters and other documents.

Scanning Your Personal Signature

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Use a pen to sign your name on a piece of paper. Raise your scanner's lid and place the piece of paper face down on the device's glass.

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Open your computer's graphic manipulation program or your scanner's application program. Click “File,” “Import.” Select your scanner's name from the list of import devices.

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Select or enter “300” in the box next to “Output Resolution” or “DPI.” Select “Black & White” from the “Color Mode” or similarly worded box.

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Click “Scan.” Your signature will scan into the graphic manipulation or scanner program.

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Make any adjustments--cropping, brightness or contrast settings--if desired, then click “File,” “Save As” to save the file. Click on the down arrow next to “Format.” Select “.jpg” or “.tif.”

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Enter a name for your scanned signature in the “File name:” box. Click “Save.”

Importing Personal Signature File

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Open Microsoft Word 2007. Click on the Office button in the upper-left corner of your screen and select “Open.” Navigate to and click on the document you want to put your personal signature into.

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Use your mouse to place the cursor in the location you want your signature to appear. Click “Insert,” “Picture.” Navigate to the directory containing your signature file and click on the file's name to select it. Click “Insert" to import the file.

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Click on the image to select it. Click on the Office button and select “Word Options.” Click “Proofing,” “AutoCorrect Options.” The “AutoCorrect” dialog box will open.

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Click on the “AutoCorrect” tab. Enter your name or initials in the “Replace text” box. Click “Add.”

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Click “OK” to accept your personal signature setting. Click “OK” to close the Word Options dialog box. Your personal signature is now in the document.

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Click “File,” “Save” or “Save As” to save your document.