How to Reduce Word File Size

By Macka Andrew

The size of a Microsoft Word document depends on what it contains. Embedded objects such as images can significantly add to the size of a file. Certain settings within the program can also add to the size. A smaller file size makes it easier to send as an email attachment, particularly if the person receiving the attachment faces file size limits by her Internet service provider. Some employers also limit the size of attachments that can be sent and received.

Things You'll Need

  • Microsoft Word software

Step 1

Open the Microsoft Word document for which you'd like to reduce the file size by going to the top menu, choosing "File" then "Open..." and selecting the relevant document.

Step 2

Compress each embedded picture you need to keep by right-clicking on the object, selecting "Format Picture," selecting the "Picture" tab and choosing "Compress."

Step 3

Delete objects you can do without (such as more pictures or charts) by right-clicking your mouse on each of the objects and choosing "Cut" from the menu options.

Step 4

Turn off the "Fast Save" function by going to the top "Tools" menu, choosing "Options" and selecting "Save" from the choices.

Step 5

Deselect the box for "Fast Saves" under the "Save" options you are presented with, and click "OK."

Tips & Warnings

  • Reducing image sizes or removing images also helps reduce file sizes for file types other than Word.
  • There are also third-party tools available that enable file compression.
  • Save an original version of your file before you start reducing its size, just in case you make a mistake along the way.