How to Remove Markup in Word 2007

By Caroline Jackson

Using Word 2007's revision and collaboration features leaves you with a marked-up document. Comments appear either inline or in bubbles alongside your text. Additions and deletions appear as red underlines or strike-throughs. It's a far cry from the kind of pristine document suitable for sharing or publication. When you're ready to create a final document that's free of all traces of revision, you'll need to remove the markup.

Step 1

Open your marked-up document in Word 2007.

Step 2

Click the "Review" tab. Find the Tracking group.

Step 3

Click "Show Markup." Click any option that does not have a check mark beside it. This reveals all marks in your document.

Step 4

Find the Changes group. Click "Next" to move from change to change throughout your document. Right-click each change you find and click either "Accept" or "Reject." If you know in advance that you want to accept or reject all of the marked changes, click the "Accept" or "Reject" button in the Changes group of the Ribbon. Click either "Accept All Changes in Document" or " Reject All Changes in Document."

Step 5

Find the Comments group in the Ribbon. Click the drop-down arrow next to "Delete." Select "Delete All Comments in Document."

Step 6

Click "Reviewing Pane" in the Tracking group. Check the Reviewing Pane that appears either vertically or horizontally in your document, depending on your Word 2007 settings. The Reviewing Pane contains a summary of any marked-up elements in your document. Check to make sure it says that there are zero insertions, deletions, moves, formatting or comments. If so, you've removed the markup in your document. If not, any edit markings left will appear in the Reviewing Pane beneath the summary.