How to Save a Contact List to a Distribution List in Outlook 2007

By Amy Dombrower

A distribution list in Microsoft Outlook 2007 is a group of contacts, allowing you to send an email to a particular group of people. When you create a distribution list, you provide a label, such as "Editorial Team." When you send an email to the team, all the people included in the distribution list will receive the email. You can add members to a distribution list by including individuals from your address book, but it's likely quicker to create a distribution list by saving a list of contacts from an email or other document.

Step 1

Open Microsoft Outlook 2007.

Step 2

Open the email or other document containing a list of names and email addresses.

Step 3

Select all the names and addresses you want to include in the distribution list. For instance, if you want to include names from an email message, select all the names listed in the "To" or "Cc" box.

Step 4

Right-click the selection, and then click "Copy."

Step 5

Click the Microsoft Office bButton in Outlook. Click "Create New Outlook Item," and then select "Distribution List."

Step 6

Click the "Distribution List" tab. Click "Select Members" under "Members." The "Select Members" dialogue box will open.

Step 7

Right-click the "Members" field, and then click "Paste" to paste all the names and addresses from the contact list. Click "OK."

Step 8

Enter a name for the distribution list in the "Name" field. Choose something that best describes the group of contacts.

Step 9

Click "Save and Close" under "Actions" on the "Distribution List" tab. The distribution list will be saved in your Contacts folder.