How to Scan a Document Into Microsoft Word

Paper documents are great if you're looking for something physical and permanent, but they are somewhat difficult to edit. If you've ever looked at a paper document and wished you could import the whole thing directly into Microsoft Word, you're in luck: Microsoft Office comes with exactly that feature. The technology, called OCR (or optical character recognition) is built into the Microsoft Office and can turn a page or pages of scanned text into an easy-to-edit Microsoft Word document.

Step

Open Microsoft Office Document Imaging, a part of Microsoft Office capable of taking words on a page and converting them to a word document, by clicking on "Start," then "Programs," then "Microsoft Office," then "Microsoft Office Tools" and finally "Microsoft Office Document Imaging."

Step

Click "File," then "Scan New Document." For best results, tell the program to scan the image in "Black and White," or "Black and White From Color Page." This will give the best results for scanning text into Microsoft Word.

Step

If you have a multipage document to import, be sure to click "Prompt for Additional Pages" to scan all pages in sequence.

Step

Place your document, or the first page of your document, onto your scanner.

Step

Click "Scan" to begin the process. If you're scanning multiple pages, you'll be prompted when it's necessary to put the next page into the scanner.

Step

Click "Tools," then "Send to Word." Office will make a Word document using the text from the pages.