How to Scan a Document Using Word

By Shanna Pena

Microsoft Word is a popular word processing software created by the Microsoft company. Several versions of Microsoft Word are available; the most commonly used versions are Word 2003, 2007 and 2010. The ability to scan documents directly into Microsoft Word from your scanner is invaluable to many people. If you find yourself needing to scan a document into Microsoft Word, the process is virtually the same for Word 2007 and 2010; however, there is a slightly different process for Word 2003.

Things You'll Need

  • Computer
  • Scanner
  • Installed Microsoft Word Software
  • Document

Scanning to Microsoft Word 2003

Step 1

Open your Microsoft Word 2003 program.

Step 2

Ensure your scanner is properly connected to your computer. Place your document to be scanned in your scanner, per the instructions that came with your scanner.

Step 3

Select the "Insert" menu from your Word program and mouse over "Picture." A smaller menu will appear next to "Picture," and select "From Scanner or Camera."

Step 4

Choose either "Web Quality" or "Print Quality" when prompted and confirm your scan by selecting "Insert."

Scanning to Microsoft Word 2007 or 2010

Step 1

Open your Microsoft Word 2007 or 2010 program.

Step 2

Ensure your scanner is properly connected to your computer. Place your document to be scanned in your scanner, per the instructions that came with your scanner.

Step 3

Scan the document with the scanner software and save the document to your computer in a location you can easily find.

Step 4

Click on the "Insert" tab in your Word program and select "Picture" from the navigation bar. This will open a new window. From this window, click the drop-down menu in the lower-right corner and select "All Files."

Step 5

Locate the document in the window that was opened, and select it by clicking it with your mouse so that it becomes highlighted. Once you have selected the document, click "Insert."