How to Send a PDF in an Email

By Etch Tabor

PDF, or portable document format, is a commonly used data format. PDFs are often used for forms, contracts and other documents that are intended to be read and not changed. PDFs were invented by Adobe Systems and can be viewed using Adobe software and plug-ins. Email is a powerful and flexible means of communication. Users have the ability to send textual messages as well as various file types as attachments. It is fairly simple to send a PDF this way via email.

Things You'll Need

  • Email account
  • PDF

Step 1

Log into your email account.

Step 2

In the "To:" field, type the recipient's email address. Fill in the "Subject" field accordingly.

Step 3

Locate the "Attachment" button or link. Different email software and service providers will have different locations for the button or link. However, the button is universally located at the top of the message screen and often looks like a paperclip. For example, in Gmail, the "Attachment" link is located directly below the "Subject" field and depicts a paperclip. In Apple Mail, the button is located above the "To:" field and also depicts a paperclip.

Step 4

Click the "Attachment" button.

Step 5

Locate the PDF you wish to send. Once found, double-click the file name to attach it. It may take a minute to attach the file, so be patient. Most email programs will have a progress bar to show you how much longer until the file is fully attached to the message.

Step 6

Fill in the body of your email once the file is attached. Click send.

Tips & Warnings

  • If the PDF is large, be patient. It can take time to attach the PDF, depending on your connection speed.