How to Set Up a Group Calendar

By Edriaan Koening

Several programs let you create and manage group schedules for several people. Google Calendar lets you send email invitations to your group members to view and modify a calendar. Using Microsoft Outlook, you can easily set up a group calendar to share with other organization members. To use this Microsoft Outlook feature, you need an account with Microsoft Exchange Server 2000 or later.

Microsoft Outlook

Step 1

Launch Microsoft Outlook from the list of programs in your computer.

Step 2

Choose "Calendar," then choose "Actions" and click "View Group Schedules."

Step 3

Click "New" under "Group Schedules."

Step 4

Enter a name for the new group calendar.

Step 5

Click "Add Others" and choose to either "Add from Address Book" or "Add Public Folder."

Step 6

Choose the people with whom you want to share the group calendar and click "OK."

Step 7

Click "Save and Close."

Google Calendar

Step 1

Go to the Google website.

Step 2

Choose "Calendar" from the list on top of the main Google page.

Step 3

Log in or create an account by following the prompts on the screen.

Step 4

Click "Settings" at the top right corner of the page. Click the "Calendars" tab and click "Share This Calendar" under "Sharing."

Step 5

Enter the email address of a person with whom you want to share the calendar under "Share with Specific People." Repeat until you have entered all the email addresses of the people in your group.

Step 6

Adjust the permission settings to set which details any one group member can see.

Step 7

Click the "Add Person" button. The person will get an email invitation to view your calendar.