How to Set Up a Group Calendar

Several programs let you create and manage group schedules for several people. Google Calendar lets you send email invitations to your group members to view and modify a calendar. Using Microsoft Outlook, you can easily set up a group calendar to share with other organization members. To use this Microsoft Outlook feature, you need an account with Microsoft Exchange Server 2000 or later.

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Share an online calendar with a group.

Microsoft Outlook

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Launch Microsoft Outlook from the list of programs in your computer.

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Choose "Calendar," then choose "Actions" and click "View Group Schedules."

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Click "New" under "Group Schedules."

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Enter a name for the new group calendar.

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Click "Add Others" and choose to either "Add from Address Book" or "Add Public Folder."

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Choose the people with whom you want to share the group calendar and click "OK."

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Click "Save and Close."

Google Calendar

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Go to the Google website.

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Choose "Calendar" from the list on top of the main Google page.

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Log in or create an account by following the prompts on the screen.

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Click "Settings" at the top right corner of the page. Click the "Calendars" tab and click "Share This Calendar" under "Sharing."

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Enter the email address of a person with whom you want to share the calendar under "Share with Specific People." Repeat until you have entered all the email addresses of the people in your group.

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Adjust the permission settings to set which details any one group member can see.

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Click the "Add Person" button. The person will get an email invitation to view your calendar.