How to Set Up Office Word Folders & Subfolders

By Kevin Lee

Microsoft recommends organizing your files into groups to make them easier to find. (See Reference 1). You can do this by creating folders on your hard drive that contain other folders called subfolders. When you install Windows, a "Documents" folder appears on your hard drive. Applications place data in the Documents folder. Office Word, by default, also stores Word files there. You can save documents in the Documents folder automatically, or create new folders and subfolders as you work.

Set Up Default Folder

Step 1

Open Word and click "File." If you use Word 2007, click the Office button at the top of the screen.

Step 2

Select "Options" if you use Word 2010 or "Word Options" if you use Word 2007.

Step 3

Click "Save" to display the "Save" options. Locate the text box next to "Default file location." The text box contains the path to your Documents folder. If you want Word to store files in a different folder, click "Browse" and select a folder from the "Modify Location" window.

Step 4

Click "OK" to close the "Save Options" window.

Set Up Other Folders

Step 1

Press "CTRL+N" to create a new Word document.

Step 2

Add content to the document and press "CTRL+S." Word will open the "Save As" window. This window contains a list of folders on your hard drive.

Step 3

Double-click a folder where you want to save the document. Word will display the contents of that folder in the window.

Step 4

Right-click a blank area of the window. Select "New" and then "Folder." A new subfolder will appear. Type a name for the subfolder. To add a subfolder to that subfolder, repeat these steps.

Step 5

Click "Save" to save the file.

Tips & Warnings

  • Click "CTRL+N" when you want Office Word to save a document to a folder other than your default folder or when you want to create a new subfolder.