How to Set Up Office Word Folders & Subfolders

Microsoft recommends organizing your files into groups to make them easier to find. (See Reference 1). You can do this by creating folders on your hard drive that contain other folders called subfolders. When you install Windows, a "Documents" folder appears on your hard drive. Applications place data in the Documents folder. Office Word, by default, also stores Word files there. You can save documents in the Documents folder automatically, or create new folders and subfolders as you work.

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Folders and subfolders keep chaos at a minimum.

Set Up Default Folder

Step

Open Word and click "File." If you use Word 2007, click the Office button at the top of the screen.

Step

Select "Options" if you use Word 2010 or "Word Options" if you use Word 2007.

Step

Click "Save" to display the "Save" options. Locate the text box next to "Default file location." The text box contains the path to your Documents folder. If you want Word to store files in a different folder, click "Browse" and select a folder from the "Modify Location" window.

Step

Click "OK" to close the "Save Options" window.

Set Up Other Folders

Step

Press "CTRL+N" to create a new Word document.

Step

Add content to the document and press "CTRL+S." Word will open the "Save As" window. This window contains a list of folders on your hard drive.

Step

Double-click a folder where you want to save the document. Word will display the contents of that folder in the window.

Step

Right-click a blank area of the window. Select "New" and then "Folder." A new subfolder will appear. Type a name for the subfolder. To add a subfolder to that subfolder, repeat these steps.

Step

Click "Save" to save the file.