How to Set Up the Same Microsoft Outlook Email Address on Two Computers

By Erin McManaway

Microsoft Outlook is the email client that comes with the Microsoft Office software package. Users can send and receive email, set up personal calendars and save lists of email contacts with the program. In order to set up an email address in Microsoft Outlook, you will need to know the account’s basic information such as the username, password and mail server settings. If you want to share the same email server between two Outlook clients on different computers, you will also need to configure how your email server saves and deletes messages once they have been retrieved by Outlook.

Step 1

Launch Microsoft Outlook on the first computer. If it is a new installation, the program will automatically take you to the email account setup wizard.

Step 2

Click the “Tools” option from the top bar and select “E-mail Accounts.”

Step 3

Choose “Add a new e-mail account” and click the “Next” button.

Step 4

Select your type of email server from the list. Most email servers will be “POP3” or “IMAP.” Click the “Next” button to continue.

Step 5

Type your name and email address in the text boxes under “User Information.”

Step 6

Enter the incoming and outgoing mail server information in the text boxes under “Server Information.”

Step 7

Type the email account username and password in the text boxes under “Login Information.”

Step 8

Press the “Test Account Settings” button once you have entered all of the information to allow the client to test your settings for accuracy. Close the test window once the test is complete.

Step 9

Click the “More Settings” button and navigate to the “Advanced” tab.

Step 10

Place a mark in the box next to “Leave a copy of message on the server.”

Step 11

Place a mark in the box next to the email server settings you would like to use. You can choose to have the server delete messages after a certain number of days, when you delete the message from your Outlook folder, or both. Press the “OK” button when you have completed the configuration.

Step 12

Click the “Next” button to save all of your email settings.

Step 13

Launch Microsoft Outlook on the second computer.

Step 14

Repeat Steps 2 through 12 and enter the exact same email account information. When you complete the second account setup, both copies of the Outlook program will be set to check the same email account. This allows you to receive a copy of each email message that comes to your account on both computers.