How to Share Folders in Outlook 2007

By Anthony Smith

Microsoft Outlook is the most popular email, contact and time management software program used by businesses. One of the most attractive features it has to offer is that of shared folders between those users on the same Microsoft Exchange server. This allows users to share contacts, appointment calendars and other items.

Step 1

Open Microsoft Outlook and from the menu options along the top, select "Mail." The mail window will appear.

Step 2

Using your mouse, right-click on the folder labeled "Inbox." A drop down menu will appear.

Step 3

Choose "Sharing Permissions" by clicking on it. A dialog box also labeled "Shared Permissions" will open.

Step 4

Select the tab labeled "Permissions" from along the top of the dialog box. Click the button labeled "Add." A list of delegates will appear.

Step 5

Select the delegate with whom you wish to share folders by clicking on the name. Click "Add," and click "OK."

Step 6

Click on the "Permissions" tab of the Outlook Today dialog box. From the drop-down menu, select "Reviewer," then click "OK." You have successfully shared a folder In Outlook 2007.

Tips & Warnings

  • Sharing a folder does not mean you are giving access to sub-folders that are within that folder. You will need to repeat the above steps for every folder and sub-folder.
  • The shared folders feature is only available to those using Microsoft Exchange on the same server.