How to Sync Gmail With Outlook 2010

By Bill Mann

One of the most powerful features of Microsoft Outlook 2010 is its ability to support multiple kinds of email accounts simultaneously. This allows you to work with all your email in one place, and to take advantage of Outlook's email communication and management tools with your Web-based mail services. When it comes to syncing with Gmail, Outlook 2010 supports both POP3 and IMAP connections. Outlook can automatically configure the connection with Gmail for you. When it does this, Outlook 2010 sets up an IMAP connection that provides full synchronization between Outlook and the Gmail servers.

Step 1

Start Outlook 2010 if it is not already running.

Step 2

Click the "File" tab in the ribbon.

Step 3

Click "Info" in the menu that appears on the left side of the window.

Step 4

Click the "Add Account" button to launch the Add New Account wizard.

Step 5

Enter your name as you would like it to appear in the "Your Name" field.

Step 6

Enter your full Gmail email address in the "E-mail Address" field.

Step 7

Enter your Gmail password in the "Password" field.

Step 8

Enter your Gmail password in the "Retype Password" field.

Step 9

Ensure that neither "Test Messaging (SMS)" option nor the "Manually configure server settings of additional server types" options are selected.

Step 10

Click "Next." The wizard configures a Gmail Outlook 2010 IMAP connection for you.

Tips & Warnings

  • If the automatic configuration fails, or if you would rather set up a POP3 connection between Gmail and Outlook 2010, the Living With Outlook 2010 website provides detailed instructions for manually configuring the connection between Outlook 2010 and Gmail the way you want it.